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Police Records Check

Policy
Ontario Soccer Association policy and procedures require that individuals with access to vulnerable people, defined to include young competitive athletes, undergo a Police Records Check at least every 2 years.  The Ottawa Gloucester Hornets recognize that it is critical to ensure a safe and secure environment for all players and volunteers.  As a result, the Police Records Check requirement is required every second year for the following volunteer positions within the club:

  • Head Coach
  • Assistant Coach
  • Trainer 

Procedure

The following documents must be submitted to Ottawa Police Services:
  1. A completed Police Records Check for Service With the Vulnerable Sector form
  2. 2 pieces of valid identification (including 1 piece of photo identification)
  3. A letter from the Hornets attesting that the Police Records Check is required on behalf of a volunteer (this is available from the Office Manager upon request).  Note:  the fee for the Police Records Check is waived for volunteers.
The above documentation can be dropped off in a sealed envelope at the Hornets Nest Clubhouse for bulk delivery to Ottawa Police Services (OPS).  Any required Police Record Checks that are not dropped off at the clubhouse by this deadline must be immediately finalized and sent in by the applicant directly to Ottawa Police Services.  

Should you receive your Police Record Check (which generally take from 10 weeks) directly from the OPS, please send it directly to the Office Manager upon receipt.